Take Shape

Privacy Policy

About us

This privacy policy was last updated 15th January 2024.

Information that’s gathered from you
We collect information about you when you use our contact form, request quotes from us and engage us for creative services. Information relating to usage of our website is collected using cookies. These are text files placed on your computer to collect standard internet log information and visitor behaviour information. You may provide us with information by corresponding with us by phone, email or otherwise. The personal information you provide may include your name, email address, company and phone number. By providing us with this information, you expressly consent to our use of your sensitive personal information in accordance with this privacy policy. We endeavour to keep all collected and processed data up-to-date at all times. Where any data is found to be inaccurate or out of date we will take all reasonable efforts to update or remove it as appropriate.

How your Information is used
Your information will not be sold, rented or leased to third parties. Where third parties are involved in processing your data we’ll ensure that the nature and purpose of the processing is clear, that they are subject to a duty of confidence in processing your data and that they’ll only act in accordance with our written instructions. Where it’s necessary for your personal data to be forwarded to a third party we’ll use appropriate security measures to protect your personal data in transit.

Our legal basis
It is necessary for us to use your personal information to perform our obligations in accordance with any contract that we may have with you or it is in our legitimate interest or a third party’s legitimate interest to use personal information in such a way to ensure that we provide the services to the best of our ability. Where we use your personal information in regard to recruitment, it will be in connection with us taking steps at your request, to enter a contract we may have with you, or it is in our legitimate interest to use personal information to make the best recruitment decisions for Take Shape Design.

How long we keep your personal information for?
We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. We reserve the right to retain data for longer than this due to the possibility that it may be required for future collaboration. We hold personal information we have processed as part of providing the Services to any client or supplier, we will retain relevant personal information for at least six years from the date of our last interaction with that client. We may then destroy such files without further notice or liability. If personal information is only useful for a short period e.g. for specific marketing campaigns we may delete it sooner than stated above, without further notice or liability.

Accessing the information we hold about you
You have the right to request a copy of the information we hold about you at any time. To do so, please email or write to us using the contact details below. To find out more about the information we hold on you, you may make a subject access request (‘SAR’) at any time. We will then respond within one month of receipt (this can be extended by up to two months in the case of complex and/or numerous requests).

Cookies are small digital signature files stored by the web browser that allow your preferences to be recorded when visiting the website. They may also be used to track your return visits to the website. Third party advertising companies may use cookies for tracking purposes. Find out more about cookies used here.

Third party links
Any links to third party websites on our website should have their own privacy policies. As such, we can’t be held responsible or liable for their policies.

Contact us
If you have questions on any of the above please email us at hello@take-shape.co.uk