Take Shape

Terms & Conditions

About us

These terms and conditions were last updated 15th January 2024.

1. Definitions
1.1 “Agreement” shall mean the order for Products and/or Services following written approval.
1.2 “Company” shall mean Take Shape Design Ltd.
1.3 “Client” shall mean the person or company to whom the Products and/or Services are provided.
1.4 “Products” shall mean any single provision or combination of web design, email design, graphic design, bespoke content or any other related activities undertaken by the Company on behalf of the Client, delivered on the date stated in the Agreement, or as otherwise agreed by the parties.
1.5 “Services” shall mean any one or combination of web hosting services, content management, marketing on behalf of the Client with third parties, maintenance of websites, support contracts, any other on-going work or maintenance provided by the Company in accordance with the terms of the Agreement.

2. Charges and payments
2.1 Prices and charges are detailed in the Agreement. Invoices are payable within 30 days of date of invoice. For Products, invoices shall be provided as stated in the Agreement. Invoices for Services shall be provided as set out in the Agreement. Payment may be made by direct bank transfer or by regular banking order to the bank and account specified on the invoice.
2.2 The Company reserves the right to charge interest on late payment at 10% applied to the outstanding amount. The Client shall not be entitled to withhold payment in whole or in part on the grounds that it has a claim, counterclaim or right of set-off against the Company.
2.3 Taxes and duties including VAT shall be levied as appropriate.
2.4 The Company reserves the right to revise its prices and charges at any time with fair warning.
2.5 Products and one time Services may be purchased when any given Product is delivered or available for use by the Client, or any given Service commences.
2.6 All Products and Services are provided independent of a fixed location and any attendance at a location requested by the Client shall incur a charge for travel expenses by the Company.
2.7 In the event that an agreed regular banking order payment is not made for whatever reason the Company reserves the right to terminate Services forthwith and to withhold or disassemble Products immediately.2.8 Invoice details and a PO number are to be provided before any work can be undertaken.

3. Client content and materials
3.1 The Client shall provide the Company with content and materials for inclusion in any Product as outlined in the Agreement in the specified timescales. Where delivery of content is delayed then the Company reserves the right to delay the delivery of the Products and impose such reasonable charges for the delay until the point the content and materials are delivered.
3.2 The Client shall be solely responsible for the accuracy of any content or materials provided to the Company and indemnifies and holds harmless the Company from any claim or proceeding made by a third party in relation to the accuracy, patent right, copyright in and/or ownership of the content and materials, or in the event of any legal proceedings in respect of libel or defamation of a third person brought in respect of the content or materials.

4. Third party products
4.1 The Company may use third party software, web hosting, or management tools in developing the Products. Intellectual property and ownership of third party software, hosting service and tools remains with the third party. The Client shall be subject to any licence terms and obligations that the third party may impose.
4.2 If the Client modifies or reverse engineers any part of the Products, then the Agreement shall be deemed terminated and the Client shall indemnify the Company against any action or proceeding by any third party as a consequence of the Client’s actions.

5. Web hosting services
Where the Company provides a web hosting service as part of the Services, the scope of the web hosting service shall be outlined in the Agreement. In the event that the web hosting service becomes unavailable due to the failure of a third party the Company shall not be liable for any costs or losses incurred by the Client. The Company shall use all reasonable endeavours to ensure the web hosting service is resumed at the earliest opportunity.

6. Email marketing
Where the Company designs, builds and/or sends out emails on behalf of the Client, the Company shall follow best-practice measures to the best of their knowledge and ability to ensure the best performance possible, and will endeavour to communicate any predicted issues; however, email send outs can be affected by a number of factors out of the Company's reasonable control, including, but not limited to, sender/recipient security measures and email client capabilities, and therefore the Company shall not be liable for results that the Client deem unsatisfactory. Nor shall the Company be liable for issues arising from the failures of a third party.

7. Force majeure
The Company shall not be in breach of the Agreement if there is any total or partial failure of performance of its duties and obligations under the Agreement if such failure is caused by circumstances beyond its reasonable control. The operation of the Agreement shall be suspended during the period in which the cause continues.

8. Termination
8.1 The Agreement may be terminated by either party in the event of the bankruptcy or entering into receivership, administration or liquidation (except for a bona fide solvent amalgamation) of the other party or any analogous insolvency procedure anywhere, or by agreement in writing or for a breach (which includes a failure by the Client to pay by due date) which is capable of remedy and remains unremedied after 30 days’ written notice from the other party.
8.2 The Company may terminate the Agreement forthwith in the event of a failure by the Client to provide content and materials within agreed timescales or in the event of a breach by the Client of any third party software licence or obligation.
8.3 On termination of the Agreement for any reason the Client shall pay to the Company all outstanding unpaid invoices and interest and, in respect of Services and/or Products supplied but for which no invoice has been submitted, the Company may submit an invoice, which shall be payable immediately on receipt.

9. Confidentiality
The Company and the Client shall keep confidential any information received from the other party at any time except where: such information is already in the public domain or becomes known through a third party without breach; is independently developed; or disclosed under requirement of law. Such information shall only be released to third parties by prior written agreement. The parties may enter into a separate confidentiality agreement if appropriate. The obligations of confidentiality shall survive the termination or expiry of the Agreement.

10. Liability
10.1 Except in the case of personal injury or death caused by negligence, or as expressly agreed in writing by the Company, the Company shall not be liable for loss of profit, business or anticipated savings, economic loss, direct or indirect consequential losses or damages or other similar or dissimilar loss or damage of whatsoever nature, arising out of any negligence, breach of statutory duty or other tort, breach of contract or misrepresentation (except fraudulent misrepresentation) in respect of any acts or omissions, or any advice or instruction (to or from the Client), in connection with the Products Services nor for any delay in their provision.
10.2 In the event of the Company’s proven direct liability to the Client, the Company’s liability shall be limited to a maximum of 50% of the price for the Products and a maximum of 1 month’s charges in respect of any of the Services.

11. Intellectual property
Title in any intellectual property and rights thereto resulting from any work created by the Company or its personnel, agents, assigns or sub-contractors, including but not limited to website designs, graphic designs, email designs or hosting services developed as part of the Products or provision of the Services shall vest absolutely in, and remain the property of the Company.

12. General
Amendment or assignment of the Agreement shall be subject to written agreement by both parties. Illegal or unenforceable terms shall be deemed waived, the validity of the remainder of the Agreement being unaffected. Waiver of a right or remedy by either party shall not constitute a general waiver. Each party shall comply with the Bribery Act 2010. The terms of the Third Party Rights Act 1999 are expressly excluded from the Agreement. The law of England & Wales and the jurisdiction of the English courts shall apply to the Agreement.